Privacy Policy

Privacy Policy & GDPR
Our Data Protection
• User privacy and data protection.
• We have a duty of care to the people within the data.
• Data liability, it should only be collected and processed when absolutely necessary
• We don't like spam and you don't either.
• We will never sell, rent or otherwise distribute or make public your personal information
unless required to do so by law.

Along with our business and internal computer systems, websites are designed to comply
with the following national and international legislation with regards to data protection and
user privacy:
• UK Data Protection Act 1988 ( DPA )
• EU Data Protection Directive 1995 ( DPD )
• EU General Data Protection Regulation 2018 ( GDPR )

Our sites compliance with the above, all of which are stringent in nature, means that this
site is compliant with the data protection and user privacy legislation. If you are unsure
about whether this site is compliant with your own country of residences' specific data
protection and user privacy legislation you should contact our data protection officer for

Personal Information our site Collects and why we Collect it
This website collects and uses personal information for the following reasons:

Site visitation tracking
Like most websites, we use Google Analytics to track user interaction. We use this data to
determine the number of people using our site, to better understand how they find and use
our web pages and to see their journey through the website.
Although Google Analytics records data such as your geographical location, device, internet
browser and operating system, none of this information personally identifies you to us. GA
also records your computer's IP address which could be used to personally identify you, but
Google does not grant us access to this. We consider Google to be a third-party data
Google Analytics makes use of cookies, details of which can be found on Google's
developer guidelines.
Disabling cookies on your internet browser will stop Google Analytics from tracking any part
of your visit to pages within our websites.

Contact forms and email links
Should you choose to contact us using a form on any of our contact pages or an email link
on one of our websites, none of the data that you supply will be stored by the website or
passed to / be processed by any of our third-party data processors. Instead the data will be
collated into an email and sent to us by Simple Mail Transfer Protocol (SMTP). Our SMTP
servers are protected by TLS (sometimes known as SSL) meaning that the email content is
encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The
email content is then decrypted by our local computers and devices.
Emails are stored within our Exchange server and protected by a secure password which is
changed often.

Email newsletter & eMagazine
If you choose to join our email newsletter, the email address that you submit to us will be
forwarded to the marketing team who provide us with email marketing services. We
consider the marketing team to be a third-party data processor. The email address that you
submit will not be stored within our website's own database.
Your email address will remain within a market team database for as long as we continue to
use market team services for email marketing or until you specifically request removal from
the list. You can do this by unsubscribing using the unsubscribe links contained in any email
newsletters that we send you or by requesting removal via email. When requesting removal
via email, please send your email to us using the email account that is subscribed to the
mailing list.

If you are under 16 years of age you MUST obtain parental consent before joining our email
While your email address remains within the market team database, you may receive
periodic newsletter-style emails from us.

How Personal Information Is Stored
We store your basic contact details within our Exchange servers. All computers and devices
that have access to this information are password protected.
For each website domain name, we also store a variety of personal details within a secure
password protected database stored on our internal servers.
This data includes usernames and passwords to website hosting, website administration
and email accounts. We take great care to ensure the safety, validity and security of this

Data Backups
All data is backed up regularly by a variety of internal servers.
Some of the data centre's more notable security features are as follows:
• 24×7 on-site security guards with patrols
• Server have locked doors no open racks
• Perimeter CCTV system monitored 24×7
• Only authorised security cleared

Our Third-Party Data Processors
We use several third parties to process personal data on our behalf. These third parties
have been carefully chosen and all of them comply with the legislation set out above.
• Fasthosts
• Campaigns
• Google

Data Breaches

We will report any unlawful data breach of our own data or of our third-party data
processors to any and all relevant persons and authorities within 72 hours of the breach.

Email Communication
Why did you receive an email from us?
If you have received an email from The Federation of Forensic and Expert Witnesses we
believe that you fall into one or more of the following categories:
1. Your email address is listed with us as someone who has expressly shared this
address for the purpose of receiving email-based information from The Federation of
Forensic and Expert Witnesses.
2. You have registered, purchased or otherwise have an existing relationship with The
Federation of Forensic and Expert Witnesses, i.e. you are our customer.
3. You have made an enquiry to The Federation of Forensic and Expert Witnesses,
and are asking for further information about our services.
4. You are a supplier to The Federation of Forensic and Expert Witnesses.

How do we protect your privacy?
We use appropriate security measures to protect against the loss, misuse and alteration of
data used by our system. We monitor our email traffic and will always respect your time and
attention by controlling the frequency of our mailing.

How can you stop receiving an email from us?
Each email sent contains an easy, automated way for you to cease receiving an email from
us, or to change your expressed interests. If you wish to do this, simply follow the
instructions at the end of all our emails.

Data Controller
The data controller of this website is The Federation of Forensic and Expert Witnesses

Data Protection Officer
The Data Protection Officer at The Federation of Forensic and Expert Witnesses is Andrew
Simpson, tel: 01789 700023

Changes to Our Privacy Policy
This privacy policy may change from time to time in line with legislation or industry
developments. We will not explicitly inform our clients or website users of these changes.
Instead, we recommend that you check this page occasionally for any policy changes.
Specific policy changes and updates are mentioned in the changelog below.

Change log
• 14 May 2018 – GDPR Privacy Policy Update
• 14 May 2018 – Privacy Policy Update
• 26 January 2023 – Privacy Policy & GDPR Update

The Federation of Forensic and Expert Witnesses
Registered office:
Marraway Farm Limited, Warwick Road, Snitterfield, Stratford upon Avon, Warwickshire
CV37 0PR